DJG Consulting
Description
Company
World leading financial services company, based in Paris.
Role
As part of the legal department, and reporting to the Head of legal, you will be in charge of assisting the head of legal and other members of the legal and compliance departments.
Your duties will include:
- Corporate housekeeping:
- Including the monitoring of 4 companies and 20 branches
- Monitoring calendars and preparation meetings of supervisory board and AGM of the holding company and board of directors meeting of the Brussel company
- Monitoring the minutes of the 10 operational committees (signature, storage, and record)
- Supporting legal requirements of Board meetings and communications (chasing up presentations, preparing convening emails, circulating documents, monitoring the quorum and signature of the attendance register, printing approved minutes in the company register)
- Setting up and managing efficient, reliable and secure filing systems to deal with storage of original documents; electronic filings; file transfer systems and intranets with different levels of confidentiality. Keeping records of files sent to archives.
- Assisting with corporate formalities, liaising with external notaries and formalists where necessary
- Maintenance of corporate records for subsidiaries and branches
- Personal assistance to the General Counsel and general assistance to the team, regarding :
- Diary management, organizing meetings and conference calls
- Processing invoices and expenses
- Booking travels and accommodations in accordance with the company travel policy
- Logistical support for large meetings such as the annual legal seminar, Supervisory Board and AGM
- Keeping up to date contact details for the Group’s legal and compliance teams
- Coordinating legal library and subscriptions
Profile
- Bachelor in law
- At least 5 years’ experience in paralegal in a law firm or legal department of a holding company
- Fluent in French and English
- Unimpeachable integrity and discretion
- Strong communication and writing skills
- Autonomy and team player
Remuneration
40-45K€ + package